Simplifying Real Estate,
One Transaction at a Time.
Helping REALTORS® save time, stay organized, and close more deals. We provide professional transaction coordination, listing coordination, CRM management, and administrative support across Canada.
Built for Canadian REALTORS® & Brokerages
Listing Coordination
Launch listings with complete confidence. We oversee listing documentation prep, MLS® system entries, vendor bookings, and signature compilation.
- MLS® input & portal listings
- Photo, sign, and staging coordination
- Board document audits & preps
- Digital signature collection
Transaction Coordination
Managing deal from accepted offer to closing . We monitor every condition deadline, coordinate files between lenders and lawyers, and deliver a smooth closing.
- Critical date and deadline tracking
- Client, lender and lawyer communication
- Subject removal tracking
- Completion and possession management
Administrative Support
Database, schedule, and administrative management. We tidy databases, configure drip campaigns, and manage administrative details to organize your business.
- CRM management and database cleanup
- Calendar and meeting logistics
- Marketing material administration
- Dedicated virtual assistant support
Brokerage Audit Compliance
Ensure every file meets provincial board bylaws. We organize FINTRAC forms, disclosures, and conveyance packets for total peace of mind.
- British Columbia, Alberta & other provinces
- FINTRAC & ID verification checks
- Conveyance file compilation
- Managing broker audit readiness
A Seamless Start for Every Agent
TC Assignment
Once your service agreement is received, we assign your dedicated Primary Transaction Coordinator, Backup Coordinator, and Supervisor to ensure consistent support from day one.
Account Setup
We create your client profile, review your brokerage requirements, prepare your workspace, and configure the systems needed to support your transactions efficiently.
Welcome & Discovery
Meet your support team during a personalized onboarding session where we learn your workflow, communication preferences, compliance requirements, and technology setup.
Ready to Support
We verify system access, organize your documentation, brief your assigned TCs, and complete a final quality review—so we're fully prepared before your first file arrives.
Trusted by Canada's Top REALTORS®
"I’ve had the pleasure of working with Ana for many years on a variety of real estate and marketing projects, and I recommend her without hesitation.
Ana is an outstanding transaction coordinator and virtual assistant. She keeps every transaction organized from contract to closing, ensuring all documents, deadlines, and details are handled accurately and efficiently. Her attention to detail, professionalism, and reliability give me complete confidence that every file is in good hands.
In addition to transaction coordination, Ana has provided exceptional marketing support. She is creative, proactive, and resourceful, making her a valuable asset in many areas of the business.
Ana is honest, responsive, and incredibly dependable. I trust her completely and would highly recommend her to any REALTOR® looking for a skilled and reliable virtual assistant or transaction coordinator."
"I’ve had an outstanding experience working with the team at Precision TC. They are incredibly professional, organized, and always on top of every detail throughout the transaction process. What I appreciate most is their responsiveness and commitment. No matter how busy things get, they are quick to answer questions, provide updates, and ensure nothing falls through the cracks. Even when urgent situations arise outside of regular business hours, they are willing to stay late to get the job done and make sure every deadline is met. Their attention to detail, reliability, and proactive communication give me complete confidence that my files are being handled with the highest level of care. Having a team like Precision Transaction behind me allows me to focus on serving my clients, knowing that every transaction is in excellent hands. I highly recommend Precision Transaction to any real estate professional looking for a knowledgeable, dependable, and truly dedicated transaction coordination team."
"5 stars. I have always found Ana and her team to be very professional and knowledgeable. They have immensely helped our real estate business stay on track."
"Working with Ana and her transaction coordinating team has been an absolute game changer for my business. Their attention to detail, communication, and organization keeping every file on track from start to finish. They make the entire process smoother not only for me, but for my clients as well. Knowing the paperwork, deadlines and follow-ups are handled professionally gives me huge peace of mind, and more time to focus on serving clients and growing my business. I highly recommend their services to any real estate professional."
Designed for Busy Canadian Real Estate Teams
We deliver structured, secure, and professional operations designed specifically for REALTORS® across British Columbia, Alberta, and the rest of Canada.
Schedule Operational ConsultationExpertise with Industry Tools
We work seamlessly inside the platforms you already rely on—CRMs (Real Geeks, Follow Up Boss), e-signing systems, and brokerage portals—meaning zero onboarding friction.
Professionalism & Confidentiality
Your transactions, and client details are handled with strict privacy protocols and board regulations, ensuring audit-ready safety.
Flexible Operations
Choose single transaction coordinator services or request permanent, ongoing database assistance. Scale our support up or down based on market seasonality.
Who We Help
Custom administrative and transaction solutions for real estate professionals.
Why Agents Choose Precision TC
"Our mission is simple: take the burden of back-office paperwork off your shoulders so you can focus on building relationships, negotiating offers, and growing your career."
Founded by Ana Villanueva, Precision Transaction Coordinators provides virtual transaction coordination and administrative support for REALTORS® across British Columbia, Alberta, and throughout Canada.