You Close the Deals.
We Keep the Details Moving.
Proactive transaction coordination and real estate administrative support for busy agents and growing teams. From listing preparation to closing, Precision TC manages the paperwork, deadlines, follow-ups and coordination that keep your business moving without adding more to your plate..
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A True Operational Partner,
Not Just a Task List
Top-producing agents don't need another person to manage. You need an established operating system and a reliable team that takes proactive ownership of the transaction.
Proactive, Not Just Task-Based
We monitor deadlines, anticipate next steps, and follow established workflows so you don't have to manage every detail or chase every update.
A Team Behind Every File
Your support is backed by a designated primary coordinator, scheduled backup coverage, and quality oversight—never just one solo assistant.
Built Around Your Workflow
We learn your brokerage requirements, communication preferences, and systems, then follow an agreed process for recurring tasks and escalations.
Support That Grows With You
Get reliable help with listings, transactions, and administrative work without having to recruit, train, and supervise a separate assistant for every function.
Clear, Reliable Support from Contract to Close
Four distinct operational categories structured for transparency, precision, and ease of delegation across Canadian real estate markets.
Listing Coordination
- Listing documentation and digital signature follow-up
- MLS data entry, photo upload, and listing setup
- Photography, measurement, staging, and vendor coordination
- Brokerage-required listing file preparation and checklist validation
Transaction Coordination
- Key date tracking, milestone calendar, and proactive agent reminders
- Document collection, organization, and secure digital file setup
- Follow-ups with clients, cooperating agents, lenders, and lawyers
- Subject-removal, completion, possession tracking, and brokerage submission
Administrative Support
- Ongoing administrative and CRM maintenance (Lofty, Command, Follow Up Boss)
- Calendar scheduling and priority task management
- Listing administration, feature sheets, and marketing asset coordination
- Recurring administrative workflows and team communication channels
Brokerage File & Compliance Support
- Structured file preparation and brokerage-specific compliance support
- Comprehensive document checklists and pre-submission audit reviews
- FINTRAC identification and documentation support, as applicable
- Missing-document follow-up to protect commission processing
How It Works: Effortless Hand-off
Transitioning transaction details to our team is straightforward, structured, and takes less than a week.
Discovery Call
We review your deal volume, systems, and communication style to identify the ideal support package.
Select Your Model
Choose between our transparent monthly packages (Precision Core 40h, Precision Advantage 80h, Precision Premier 160h) or custom support.
System Integration
We connect to your existing DocuSign, WebForms, and brokerage portals without disrupting your current habits.
Proactive Execution
Send over your next contract or listing—your primary coordinator and backup team take over immediately.
Trusted by Canada's Top REALTORS®
"I’ve had the pleasure of working with Ana for many years on a variety of real estate and marketing projects, and I recommend her without hesitation.
Ana is an outstanding transaction coordinator and virtual assistant. She keeps every transaction organized from contract to closing, ensuring all documents, deadlines, and details are handled accurately and efficiently. Her attention to detail, professionalism, and reliability give me complete confidence that every file is in good hands.
In addition to transaction coordination, Ana has provided exceptional marketing support. She is creative, proactive, and resourceful, making her a valuable asset in many areas of the business.
Ana is honest, responsive, and incredibly dependable. I trust her completely and would highly recommend her to any REALTOR® looking for a skilled and reliable virtual assistant or transaction coordinator."
"As a husband-and-wife real estate team, partnering with Precision TC has been one of the best decisions we have made. They handle everything seamlessly behind the scenes without micromanagement, and our clients notice the clear communication throughout their transactions."
"I’ve had an outstanding experience working with the team at Precision TC. They are incredibly professional, organized, and always on top of every detail throughout the transaction process. What I appreciate most is their responsiveness and commitment. No matter how busy things get, they are quick to answer questions, provide updates, and ensure nothing falls through the cracks. Even when urgent situations arise outside of regular business hours, they are willing to stay late to get the job done and make sure every deadline is met. Their attention to detail, reliability, and proactive communication give me complete confidence that my files are being handled with the highest level of care. Having a team like Precision Transaction behind me allows me to focus on serving my clients, knowing that every transaction is in excellent hands. I highly recommend Precision Transaction to any real estate professional looking for a knowledgeable, dependable, and truly dedicated transaction coordination team."
"They started with me as a mess and helped organize everything. I had no system in place and was struggling to stay on top of things—after only 1 month everything is flowing amazingly."
"5 stars. I have always found Ana and her team to be very professional and knowledgeable. They have immensely helped our real estate business stay on track."
"Working with Ana and her transaction coordinating team has been an absolute game changer for my business. Their attention to detail, communication, and organization keeping every file on track from start to finish. They make the entire process smoother not only for me, but for my clients as well. Knowing the paperwork, deadlines and follow-ups are handled professionally gives me huge peace of mind, and more time to focus on serving clients and growing my business. I highly recommend their services to any real estate professional."
Built for Your Operating Model
Whether you are an individual top producer, leading a high-performing team, or managing brokerage files, Precision TC provides structured operational capacity.
Reclaim Your Selling Hours
You don't need another person to manage. You need a reliable team that can take ownership of recurring transaction tasks, follow your established process, and keep you informed without constant supervision.
Explore Agent SupportScale Team Production
Give your agents consistent administrative support while your team leader focuses on production, coaching, and business growth—without the high payroll overhead of full-time in-house staff.
Explore Team SolutionsStandardize File Governance
Establish consistent file workflows, document follow-up, and administrative support across your agents, with clear procedures, pre-audit checklists, and defined escalation points.
Discuss Brokerage Support
Ana Villanueva
“Our mission is simple: take the burden of back-office paperwork off your shoulders so you can focus on building relationships, negotiating offers, and growing your career.”
I’m the Founder of Precision Transaction Coordinators, with 20+ years of experience as an administrative professional, including 7+ years supporting real estate professionals.
I lead a dedicated team of transaction coordinators who help agents stay organized, manage deadlines, and keep transactions moving smoothly. I’m passionate about building efficient systems, creating a great client experience, and giving agents the support they need to focus on their clients and grow their business.
Clear Answers on Scope & Delivery
Everything you need to know about how Precision TC operates as your dedicated back-office partner.
How does your pricing approach work?
We provide transparent monthly packages based on dedicated hour allocations: Precision Core - 40 hrs/mo, Precision Advantage - 80 hrs/mo, and Precision Premier - 160 hrs/mo. Check out our pricing. dedicated Pricing Page for details.
What provinces and boards do you support?
We actively support real estate professionals across British Columbia and Alberta, working within local board forms, standard contracts of purchase and sale, and brokerage conveyance requirements.
Do we need to switch our software or CRM?
No. We work directly within your existing systems wherever possible—including WebForms, DocuSign, Authentisign, SkySlope, Lofty, Command, and Google Workspace.
What are your standard working hours?
Our standard hours are Monday to Friday, 9:00 a.m. to 5:00 p.m. Pacific Time. Team backup coverage ensures urgent subject removals and accepted offers are addressed on schedule.
What is outside the scope of transaction coordination?
We provide high-efficiency remote administrative coordination. In-person errands, lockbox drops, physical open houses, and legal/regulatory compliance advice remain excluded.
How quickly can we start delegating files?
Onboarding typically takes less than 3 business days. Once we review your brokerage setup and preferred workflows, you can hand off your next accepted offer immediately.
Book a Discovery Call
Ready to take paperwork, deadline anxiety, and repetitive administrative follow-ups off your plate? Schedule a confidential discovery call today.